National University of Singapore Society (“NUSS”)

Updated as at 31 May 2023

Overview and Scope

Your personal data privacy is important to us and National University of Singapore Society (“NUSS”) is highly committed in respecting and managing your Personal Data collected in line with this Policy.

This Personal Data Privacy Policy sets out the collection, use and disclosure of your Personal Data. “Personal Data” means any data or information, whether true or not, about an individual who can be identified either (a) from that data; or (b) from that data and other information to which NUSS is likely to have access to. Personal Data excludes Business Contact Information which means an individual’s name, position name or title, business telephone number, business address, business electronic mail address or business fax number and any other similar information about the individual, not provided by the individual solely for his personal purposes. 

When and what kind of Personal Data do we collect?

NUSS may collect, use and disclose the following data about you:

  1. When you provide Personal Data by filling in online or hardcopy forms when applying for NUSS’s services or feedback, asking queries, requests and other submissions;
  2. If and when you contact NUSS (i.e. telephone calls, online chat programmes, social media, faxes and emails), we may keep a record of that correspondence;
  3. Details of your visits to our website including, but not limited to, cookies, location data, weblogs and other communication data, that you access;
  4. When you fill up online and hardcopy job application forms to apply for a job at NUSS;
  5. If you enter into any contract with NUSS or purchase any products/services from NUSS;
  6. If you participate in any exhibition, event or workshop organised by NUSS or where NUSS is a participant;
  7. When you participate in any lucky draws, competitions, events and workshops organized by or administered by NUSS;
  8. When Personal Data is exchanged during an accident or incident reporting;
  9. When members bring non-members into NUSS, Personal Data may be collected;


NUSS may collect the following kinds of Personal Data through the different channels mentioned above:

  1. Full name;
  2. Business and/or residential addresses;
  3. Business and/or personal email addresses;
  4. Mobile and business telephone numbers;
  5. Bank account details;
  6. NRIC/ID/Passport numbers and copies, if applicable;
  7. Photos and CCTV videos, if applicable;
  8. Educational history and qualifications;
  9. Next of Kin, family or emergency contact information;
  10. Membership details of other clubs;
  11. Date of Birth;
  12. License plate and vehicle registration numbers, if applicable.


Additionally, if you are applying for employment with NUSS, NUSS will collect the following:

  1. Nationality;
  2. Marital Status;
  3. Gender;
  4. Race;
  5. Employment history and professional qualifications, including testimonials and references;
  6. Medical, legal and financial history;
  7. Curricula Vitae, if any.
Under what circumstances would NUSS utilise the data?
  1. NUSS may use the information we collect from you for any of the following purposes:

    1. To perform or carry out NUSS’s obligations arising from any contracts entered into between you and us;
    2. To enable NUSS’s subcontractors, third-party agents and service providers, to fulfil obligations/services as stipulated in your contract with NUSS;
    3. To NUSS sub-committee members to facilitate management of activities and events;
    4. To evaluate suitability for joining NUSS;
    5. To handle products and services requests and enquiries;
    6. To allow members to enjoy privileges and benefits from partners and reciprocal clubs;
    7. For payment administration purposes, including membership accounts and prize monies, if any;
    8. To administer and update your records in our databases; monitoring and maintaining a copy of your record of previous transactions;
    9. To facilitate the delivery, maintenance and enhancement of NUSS’s products and services;
    10. To plan, monitor, and enhance the provision of new products, services, projects, and planning of events;
    11. To improve NUSS’s customer service through your feedback;
    12. To facilitate data analysis and business planning purposes;
    13. To process your enquiries and any and all other ancillary administrative purposes;
    14. For communications, sales and marketing efforts and leads generation and publicity purposes;
    15. For vendor management and communications purposes;
    16. For government, audit and other regulatory purposes;
    17. For accident and insurance reporting and assessment purposes (including SCDF and SPF reporting, if required);
    18. For organization or administration of lucky draws, competitions, events and workshops and administration and distribution of prizes to prize winners;
    19. For recruitment and evaluation purposes if you apply for a job with NUSS, i.e. to determine job suitability;
    20. To apply for employee work visas at the Ministry of Manpower;
    21. For debt collection;
    22. For security, safety surveillance and monitoring purposes;
    23. For internal reporting and/or accounting purposes; and
    24. Purposes incidental to each or all of the above.  


    We may also contact you by any means of communication for which you have given us contact details, including but not limited to via email, telephone numbers, and post, for the purpose of getting your feedback or for providing you with information which we believe could be of interest to you or your organisation.

    By your submission of your Personal Data to us, you consent to the onward disclosure of your Personal Data to these agents or service providers (as set out in no.3 of “What purposes does NUSS collect, use and disclose personal data?”) and the processing of your Personal data by these agents or service providers.

    We only collect, process, use or disclose such Personal Data, in accordance with this policy. If you are acting as an intermediary, or otherwise on behalf of a third party, or supply us with information regarding a third party, you undertake that you are an authorised representative or agent of such third party and that you have obtained consent from such third party to our collection, processing, use and disclosure of their Personal Data. Because we are collecting the third party’s data from you, you undertake to make the third party aware of all matters listed in this policy by referring them to our agencies’ website.

Consent for the collection and use of your Personal Data

You consent to the collection, use and disclosure of your Personal Data for the above mentioned purposes and agree to be bound by the obligations it imposes on you, when you accept this Privacy Policy. You accept this Privacy Policy when you continue to browse on NUSS’ website or if you continue to engage with NUSS for any of the abovementioned purposes.

In this regard, please note that it is on your part to ensure that all personal data submitted to us is complete, accurate, true and correct at the time of submission. Failure on your part to do so may result in our inability to provide you with products and services you have requested.

Please note that if you do not consent to any of the above business purposes, NUSS may also be unable to meet the purposes for which the information was collected.

Does NUSS disclose Personal Data to third parties?

On occasion, NUSS may use third party agents, service providers to assist us in the use of your Personal Data as outlined under “What purposes does NUSS Collect, Use and Disclose Personal Data?” You consent to such use of your Personal Data by continuing to browse on NUSS’ website or if you continue to engage with NUSS for any of the abovementioned purposes.

NUSS will not transfer Personal Data within or outside Singapore unless it is ensured that the Personal Data will be accorded a level of protection which is comparable to the protection under the PDPA.

For how long does NUSS retain your Personal Data?

NUSS will cease to retain Personal Data, as soon as it is reasonable to assume that the purpose for collection of such personal data is no longer being served by such retention, and such retention is no longer necessary for legal or business purposes.

Does NUSS use cookies to collect and use Personal Data?

When you visit any of NUSS’s websites, NUSS may collect or analyse anonymized information from which individual information will not be identified. The information collected may include the number of users and the amount of time they stay on our website, which countries they are from, and what mode of device they are currently using to view our website, as well as domain information that helps us to learn our client’s profile, the frequency of viewing. We use this information to improve our website’s content and navigation.

Some parts of this website may use cookies, which enable us to track usage patterns, enforce security, and offer you a customized content. A cookie is a small text file that our server places on your computer hard drive as a unique identifier.

Note that our cookies do not have an expiration date and do not collect personally identifiable information.

You may disable the use of cookies by selecting the appropriate settings on your browser. This may however result in you being unable to experience the full functionality of the websites.

How does NUSS protect your Personal Data?

The Personal Data that we hold about you may be stored on servers hosted in Singapore. NUSS implements a variety of security measures to maintain the safety of your submitted information. All electronic storage and transmission of personal data is secured and stored on managed servers with controlled access and appropriate security technologies.

Although every reasonable effort has been made to ensure that all personal data will be so protected, NUSS cannot be responsible for any unauthorized use or misuse of such information and from risks which are inherent in all internet communications.

Your Personal Data will only be disclosed for the express purpose of delivering the product or service requested and shall not be sold or disclosed to any other company for any other reason whatsoever without your consent.

Links to third party websites from NUSS' website

Our websites may contain links to other external websites, such as our business partners. We are not responsible for the privacy policies and practices of these websites taken care of by third-parties. We strongly encourage you to check the privacy policy of each website that you visit. Some of these third-party websites may have our logo or trademark acknowledged on their website. However, these websites are not operated and maintained by us. Please contact the owner of the respective websites should you have any questions on their privacy policies.

Access and Correction of Personal Data

Please contact us via [email protected] should you wish to have access to or seek to update, correct or withdraw the consent to collect and use your Personal Data. Your email should identify yourself and state which Personal Data and information about its use and/or disclosure is requested.

PDPA Training

NUSS conducts PDPA training twice yearly to staff to keep them all abreast of the latest PDPA developments and maintain awareness of the importance of managing members personal data.

Further Information

If you are concerned about the handling of your Personal Data, or if you have any complaints or queries related to your Personal Data or our Privacy Policy, please contact NUSS’s Data Protection Officer (“DPO”) at [email protected].

NUSS reserves the right to change this Policy with or without notice from time to time.